Where is the conference venue?
Melbourne Convention & Exhibition Centre
1 Convention Centre Place,
South Wharf 3006
www.mcec.com.au
Is there parking available?
Car parking at Melbourne Convention and Exhibition Centre
Melbourne Convention and Exhibition Centre has a car park located within the Exhibition Centre. Additionally, there are secure car parks located in and around South Wharf including, South Wharf Retail Car Park, Siddeley Street Carpark, Freeway Carpark and Montague Street Carpark.
Exhibition Centre Carpark
Company: Wilson Parking Opening hours: 24/7 hours Enter/Exit: Normanby Road Clearance Height: 2.2 metres Please note that our car park can reach capacity early in the day during busy events.
Siddeley Street Carpark
Company: Care Park Opening hours: 24/7 hours Enter/Exit: Corner of Siddeley Street and Flinders Street, Docklands Clearance Height: 1.9 metres
Freeway Carpark
Company: Wilson Parking Opening hours: 24/7 hours Enter/Exit: Normanby Road and Munro Street. Collect a validation ticket when making a purchase from DFO and receive a 50 per cent discount on your parking rate.
How do I get to and from the airport to the conference venue/ accommodation?
Uber – Ridesharing site UBER offers uberX, and UberBLACK to and from Melbourne Airport. Simply download the Uber app for iOS, Android or Windows and request a ride. Uber is a cashless service and payment is made directly through the app. It is a good idea to download the app in advance.
At Melbourne Airport, request your ride when you’re ready to walk outside, exit the terminal and follow the signs to the Ride Share pickup area.
For sign-up, further information, discount codes and fare estimates please visit www.uber.com.
Taxi – Melbourne Tullamarine airport is 22 km from the Melbourne Convention & Exhibition Centre. Please allow around 35 minutes. Taxi fares vary depending on when you travel.
More information about car hire and transport can be found at: https://www.melbourneairport.com.au/
Skybus – SkyBus operates six services from Melbourne Tullamarine Airport providing fast airport transfers to Melbourne City, Southbank and Docklands, St Kilda and Frankston and bayside suburbs and Melbourne’s western and east suburbs. One way or return tickets can be booked via the SkyBus website.
Is there security at the conference?
The members of the Organising Committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means.
Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party.
Please protect your personal property.
Do not leave laptops, cameras, and other valuable items unsecured.
Be conscious of individuals who appear out of place and do not wear a conference name badge.
Advise Leishman Associates staff if this does not occur.
Will there be internet/wi-fi available at the conference venue?
Basic wi-fi will be provided to all delegates whilst onsite at the conference.
What is the dress code for the conference?
The conference dress code is smart casual.
Where do I register?
Online registrations can be made here on the website by clicking ‘Register Here’ on the menu bar.
Where is the registration desk onsite?
On the conference dates, the registration desk for the conference will be located near Goldfields Theatre at the Crown Convention Centre.
What time does the registration desk open?
The registration desk will open at 7:30am, please consult the program for updates.
What is included in my registration?
Full and Day Registration includes
- Attendance at both days of the conference on the elected days
- Morning / Afternoon Refreshments and Lunch on the elected days
- Name Badge, program and access to PDF version of the conference proceedings
- 1 x ticket to attend the Conference Social event on 12th March (included in Full Registration)
How do I gain entry to the conference sessions?
It is suggested that delegates arrive at preferred sessions promptly to ensure a seat. If sessions become full then delegates will not be allowed entry.
Please wear your name tag for entry into all sessions.
How do I know if there have been any changes to the program?
Any changes to the conference program will be announced during housekeeping notices each morning during the first plenary session. You may also check with Leishman Associates staff at the registration desk.
I have special dietary requirements – what do I do?
You must advise the conference managers of any special dietary requirements when you register for the conference. Caterers at each function will be informed of these. During the day, there will be a buffet table offering food suitable for dietary requirements.
If you are unsure, please do not hesitate to ask staff at the registration desk.
IMPORTANT – If your dietary request relates to a life-threatening allergy, please ensure that you advise the organisers as soon as possible.
Can I photograph or record the conference sessions?
Delegates are not encouraged to use their own personal recording device without seeking permission from the relevant speaker.
By registering for this conference, you consent to having your photo taken and used for promotional purposes. This may include Facebook, LinkedIn, Twitter, conference website & email marketing. If you do not wish to have your photo taken, please advise the registration desk or let the photographer know.
Will copies of the presentations be available after the conference?
This information will be provided closer to the conference.
I am a speaker, what should I do?
Please bring your PowerPoint presentation with you when you register. All presentations need to be 16:9 in ratio.
All speakers should present themselves to the speakers preparation desk at least three hours prior to their scheduled presentation time, to upload their presentation.
Speakers are also requested to assemble in their session room five-minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be facilities to test and modify your presentation if required.
During the break prior to your session, it is highly recommended that speakers go to their room and introduce themselves to the chairperson of their session. Each chairperson will be in their room at least five-minutes prior to the start of the session.
You can also check that your presentation is working correctly with the AV technician in the room.
A conference slide template will be sent to all successful oral authors closer to the conference date.
I am a chairperson, what should I do?
If you are a chairperson, you will receive chairpersons’ guidelines when you register at the registration desk. If you have additional questions, please contact Leishman Associates.
I need to cancel my registration, what do I do?
Cancellations must be received in writing, via email – to Leishman Associates.
Cancellations will not be deemed to be received until you have a written confirmation from Leishman Associates. If you have not received an acknowledgement email within two business days, please contact Leishman Associates on (03) 6234 7844.
Cancellations postmarked on or before 30 days from the conference will incur a fee of 50% of the registration amount. No refunds will be made for cancellations for the conference postmarked within 30 days from the conference, however substitutions may be accepted.
Disclaimer
The 3rd Victorian Cancer Survivorship Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond the organisation’s control.
All attempts have been made to keep any changes to an absolute minimum.